So you’re managing a team and you need some help with synchronicity. Need to know what’s going on with everyone in your team? Daily Stand-ups sound like just the thing you need! Learn about daily stand-ups or daily scrum. These meetings are not just a status update, it’s an essential tool.
Read for our tips and suggestions with team development.
There are three main parts that we will cover:
- Defining Daily Stand-up
- Why you need it as a leader
- Why you need Focus
Defining the Daily Stand-up
Daily stand-ups, daily scrum, daily meetings or whatever name you know them as are all the same thing. They are daily check-in meetings you have with your team.
Daily Stand-ups are timely, informal, and get to the point. No need to prepare presentations or rehearse, just go down a list of critical information you need to share. Your team should provide information on their obstacles and possibly what they’re doing to mitigate these problems.
The advantage to daily scrum is that you can give your input right away. Give some criticism or share some helpful tips.
You can even shut down ideas and help narrow down what your team should be doing.
These meetings originated as a tool for development teams-Agile development teams that it. Agile teams are defined by the Harvard Business Review here: Agile at Scale. They’ve grown since then and should be utilized by all teams, non-technical or otherwise.
Why you need it (as a leader)
These daily scrum are vital for team coordination. They are an effective form of communication that help you stay on task.
When your team is in sync, you can achieve more. Get better results, faster results more efficiently.
For example, you want to have your team post on the company’s social media everyday. Creating a calendar and delegating the tasks is the first step. If someone misses a post or creates something not to your liking, a face to face meeting, even over video call is the best way to communicate your message. A quick call can aid in overcoming misunderstandings.
Daily stand-ups prevent critical issues from growing.
These frequent stand-ups don’t allow for issues to fall through the crack. Because problems can be address easily as they appear or even before they’re noticeable, they can be tackled on the spot.
Daily Stand-ups are not just individual reports.
The benefit of doing daily stand-ups is its notable difference from a normal meeting or report. If you treat these daily stand-ups like a a report meeting then you lose it’s value.
Here are some examples of how you can stay in sync:
- Write a mini agenda/list so that the team can view
- Don’t go off topic in daily stand-ups
- Stay active in group chats
- Use Focus (more details below)
At Focus, our main goal is to help teams achieve the most! We want to share our technology and OKR guides so that no matter how big or small your organization is, it can reach it’s full potential. We believe in daily stand-ups and that every leader should give it a try!
So now that you’re ready to start having these daily scrum with your team, here’s what you need to know.
Rule #1 is to know your team’s schedule. Find a time that works for everyone and that means everyone. Having expected attendance and participation gathers respect. You show respect for your team and take time to check up on them, so they should share their honest thoughts and comments in return.
Rule #2 is to keep it short. This is not the time to have long, deep in-depth conversations. These daily stand-ups can delve into personal topics, but should ultimately stay light and focused. You want to understand what’s going on and any obstacles. Any “blockers” that need more than 15 minutes to explain should be saved for a later meeting, which you can plan during this daily check-in.
The length of daily stand-ups are a great advantage. Each party has to equally participate and the limited time helps everyone stay focused to not only talk about their plans but also actively listen.
On a side note, these meetings are short, so remember to be on time!
There’s no space for uncomfortably in daily stand-ups.
Rule #3 is to always address impediments. If your team never has any issues then it’s because they don’t feel comfortable diverging information. As there are always ways to improve, there will always be obstacles to your goal. Leaders should aid in teamwork, meaning your team should not be too intimidated to let you know what issues they face. Be wary of this secrecy. Even if your team is at their peak performance, have them share their impediments and how they can address them.
There’s no time for passivity.
The last major rule is to stay committed! Don’t give up on these meetings. Daily means daily. As casual as they may be, your team should treat is an a important part of their day. The more you value these stand-ups the more your team will as well. Lead by example and you’ll soon enjoy the benefits of daily stand-ups!
My personal tip is to thank people for their time! As quick as these meetings are, it’s always polite to give a “thank you” to the person for their time. It’s better not to assume what your team’s schedule might be. Last minute changes can happen to these meetings, and you might not know what plans they had to move to make it on time. Take advantage of this time to recognize your employee’s hard work and build your professional relationship! It never hurts to be polite and friendly. This relationship can translate into work and in turn improve your team’s commitment.
Daily Stand-ups go a long way.
Read our tips on one on one meetings:
Why you need Focus
At Focus, we pride ourselves on being communication-oriented and solution driven. Our use of OKRs (Objectives and Key Results) helps our team to stay on task and figure out creative solutions.
Read more about these OKRs on our blog:
We use many forms of communication to let our team know our status. Focus had daily check ins where you share your actions and tasks as well as meaningful insight. Every member of the team can see what everyone else is doing. To make this process even more convenient, we have a Slackbot for these daily check ins as well. Weekly team meetings and one on one meetings are a must for our team. Our blog serves as evidence of this synchronicity!
We post about the changes Focus has gone through on our blog:
Daily stand-ups, check-ins, and OKR are growing in popularity so you and your team should give us a try! Don’t lag behind all the teams and start-ups. With Focus, you’ll find ease in fostering clarity and teamwork across all types of departments and projects!
Schedule a meeting with our CEO and team at Focus.