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One on one

What is the Purpose of One on One Meetings And Why Are They Important For Your Team

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What is the Purpose of One on One Meetings And Why Are They Important For Your Team

Introduction

The one-on-one meetings offer the most effective approach for managers and those who report to them to discuss important issues, build solid relationships and ensure that employees feel like they are making progress toward their goals. If you’re still not convinced that one-on-one sessions are a must for your management style, keep on reading. In this article, we’re explaining the purpose of one on one meetings and why they are essential for your team.

Why Do You Need One on One Meetings

A one-on-one meeting is a particular type of meeting that typically occurs between supervisors and their direct reports. Instead of holding a large team meeting, both parties benefit from having the chance to communicate privately in a safe environment.

Having dedicated time for one-on-one meetings can help you get to know everyone who reports to you and connect on a more personal level. Effective one-on-one meetings can also ensure that you and your direct reports are on the same page and keep each other informed about priorities and impending tasks, define action items, get status updates, and identify potential issues that might impede your team’s ability to perform at its highest level.

When asking the right questions, you’ll have a productive one-on-one meeting which can be a goldmine of information about each employee’s strengths and flaws, their critical skills, and areas of improvement. Moreover, meetings also offer the opportunity to share and receive honest feedback and potentially start some difficult conversations that wouldn’t be suitable to convey in a group environment.

The Impact of One on One Meetings

The impact of one-on-one meetings on employees

By offering each employee a dedicated space and undivided attention to discuss important matters, you can give them the direction required to excel in their position and career development. The employee will receive constructive feedback from you about where they stand. Positive feedback will motivate the employees, whereas negative feedback will get them back on track.

The impact of one-on-one meetings on managers

One-on-one meetings help you direct the growth of your team members, address problems as they arise, and increase employee retention. You must connect and engage with each individual team member if you want to maximize their potential. Real connections cannot be made fast, so one-on-one interactions foster the trust necessary to guarantee that you are aware of the concerns of your team members and can respond in a way that will keep them content and productive. 

Moreover, one-on-one meetings are also great for receiving prompt upward feedback, which could advance your management skills. You can get vital information about what is expected of you and how you can better support your team.

The impact of one-on-one meetings on the business

The effort you as a manager make to connect with your team members determines how successful the company will be. So, having a positive one-on-one meeting culture benefits everyone involved and your company’s financial line.

Regular one-on-one meetings are also a fantastic way to boost engagement and link manager success with business success. Employees are considerably more invested in the company when they can speak with their manager about the company’s direction and how their position fits into the larger picture. 

Photo by Christina Morillo on Pexels

Why Are One on One Meetings Important

Have a quick look at the one on the importance of one on one meetings and the benefits for employees:

Drive growth: Successful one-on-one meetings are ideal for discussing personal and professional progress. In fact, career growth and personal achievements are some of the common topics for one on one meetings. Managers often talk about their direct reports’ passion projects, professional development aspirations, and individual goals. This information can help you to guide your employee’s career trajectory and enhance your organization’s bottom line.

Improve team agility: The one-on-one environment gives employees a chance to discuss tactical issues, roadblocks, difficulties, and problems when they come up. They also allow teams to shift course if their current goals become obsolete, allowing them to remain flexible and adjust as business requirements evolve.

Establish accountability mechanism: Individual meetings are critical to effectively and productively holding people accountable for results. According to research, merely telling someone you’ll accomplish your goal raises your odds of achievement by 65%. But, if you consistently update someone on the task’s progress, the odds of success soar to 95%.

Improve productivity: Your staff members can work more quickly if they are productive, allowing them to complete more tasks. A successful meeting agenda includes discussing each employee’s daily activities and providing performance coaching to assist them in gaining a greater understanding of business procedures, carrying out their duties, and avoiding common pitfalls. You can also work on their weak areas to further enhance their performance.

Have ongoing performance discussions: The majority of managers are aware that they need to compliment and recognize their employees more, but the appropriate moment is rarely available. And the majority of organizations are realizing that performance reviews need to occur more frequently than a few times each year, but many are having trouble implementing it. Take advantage of your one-on-one time to improve the employee experience by frequently thanking staff members for their effort, advancement, and accomplishments, as well as providing timely corrective feedback when necessary.

Enhance teamwork quality: Productive conversations during one on one meetings can improve teamwork performance. Team members will be able to help one another with daily work and even instruct one another on how to carry out their responsibilities more effectively. Your employees’ attitudes may also improve due to the higher morale linked to one-on-one meetings, possibly leading to greater cooperation among them. As a result, you can avoid conflict and mellow potential problems in a safe space.

Highlight skill gaps before they become an issue: Regular one-on-one meetings with detailed agenda template and meeting notes allow you to see how your team member is doing and identify any areas where they might need more help. Furthermore, by identifying capability issues or skill gaps as soon as possible, you can develop a plan to resolve the issue before becoming a serious threat.

Better employee retention: According to a study, when workers feel trusted at work, they are more self-assured and less likely to look for a new job. Your staff members will not only be happier and more productive at work, but they are likely to stay with your business for a more extended period if you show interest and invest in their personal development.

How to Run Effective One-on-One Meetings?

A one-on-one meeting can be the most powerful tool managers have so to make the most out of one on one meetings, prepare well beforehand.

Set aside the uninterrupted time you can devote completely to your employee. Choose the one-on-one meeting agenda items carefully and be sure to include some awesome conversation starters. To make everything easier, you can use a one-on-one meeting template.

Send a meeting invite and share a collaborative meeting agenda with the employee at least one week prior to the meeting to give them ample time to prepare. Review the meeting structure and list of topics before the session to ensure all critical points. 

One of the best one-on-one conversation tips is to start the meeting with a personal question to break the ice and end it on a positive note even if you’ve just had a tough conversation. During the meeting, use a note-taking tool that will make it easier for you both to contribute to the agenda, keep track of your past meetings, and be prepared for your follow-up conversation during your future meetings.

Photo by Andres  Ayrton on Pexels

The Bottom Line

The purpose of one on one meetings is to motivate workers, keep them on pace to fulfill their performance targets, help them advance their careers, and assist in resolving minor concerns as they emerge. So, having consistent one-on-one meetings with each individual contributor is an essential step in the ongoing cycle that promotes engagement and overall improved performance. Don’t just rely on the annual review — schedule weekly or bi-weekly meetings to discuss current issues, tackle career conversations, help the employees hone their skill sets, do salary reviews, enhance the levels of productivity, and keep the direct report happy.

Dave Schneider

Dave Schneider

https://usefocus.co/

Dave Schneider is the founder of Focus, an OKR app for remote teams, and has run multiple remote businesses in the software and agency space. He has a love for travel, having visited over 70 countries. He is a Boston native currently living in Philadelphia with his wife and two daughters.

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